Allocations

Allocations

Introduction

If you have input a payment in Havenstar manually as on previous page then you must allocate the money to the payment transaction in order to complete the process. This not required if all monies received are input via EPOS, as they are automatically allocated. 
If you are manually allocating, in Havenstar, it is possible to leave money (payments) either unallocated, fully allocated, or partially allocated.

 Full Allocation of payment to invoice

  1. Select the boat using the F2 – to open Quick Search screen.
  2. Select Accounts  > Input Receipts or press F5 Customer Account Screen and select Input Receipts button when viewing the account.
  3. Click Receipt button.
  4. Double click on the invoice line you wish to allocate.
  5. You will notice the selected column heading, which by default displays as zero, changes to the invoice value.
  6. The Balance to Allocate field changes to the invoice value. Double click on the receipt you wish to allocate to the invoice.
  7. You will notice the selected column heading, which by default displays as zero, changes to the invoice value.
      

      8. The Balance to Allocate field changes to zero
      9. Click on the Allocate button and click Yes to accept this data. The invoice and receipt have now been allocated and disappear from the Input Receipts screen.

 

Partial Allocation

 

To part allocate, start in the same way by opening the Input Receipt screen with the grid showing all invoices, credit notes, receipts and refunds which need to be allocated.

If you wish to allocate the total payment received to the payment transaction (invoice) which is greater than the money received:

 

1.       Double-click the Receipt line. You will notice the selected column heading, which by default displays as zero, changes to the receipt amount.

2.       Now highlight the payment transaction line you wish to pay the money against.

3.       Click on the Part button. In the Amount to Allocate field, enter the value of the Payment you will be allocating against this payment transaction, and click on the Save button.
You will notice the select column heading has now changed to show the receipt value.

4.       Click on the Allocate button and click Yes to accept this data.

5.       The payment transaction value column remains the same value, but the remainder column has been adjusted to reflect the money amount allocated.

6.       If you wish to allocate the full payment transaction value to a payment which is greater than the payment transaction amount.

7.       Double-click the Payment transaction line. You will notice the selected column heading, which by default displays as zero changes to the payment transaction amount.

8.       Now highlight the payment line you wish to pay this payment transaction against.

9.      Click on the Part button.

      

10.   In the Amount to Allocate field, enter the value of the Payment transaction you will be allocating against this payment. Click on the OK button. You will notice the select column heading has now changed to show the payment transaction value.

11.   Click on the Allocate button and click Yes to accept this data .

12.   The Receipt value column remains the same value, but the remainder column has been adjusted to reflect the amount remaining.



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