Contracts - Deposits as Upfront Invoices
Introduction
Contracts can be be partially-invoiced in advance of the main invoicing schedule, as means to bill and request advance payment. This is done using the Contract Instalments screen when setting up a contract.
Configuring a Contract with a Deposit
Specifying the deposit is quite straightforward:
- Open the Contract Payment Information screen (also known as the Instalments screen) from the contract screen.
- In the edit box labelled Deposit, enter the deposit amount.
- Save your changes.
That's it. A deposit can be added, irrespective of whether the main invoicing schedule is one single instalment, monthly instalments, or something else.
Invoicing the Deposit
Ad hoc, simply open the contract screen and click the blue Raise Invoice button along the top. The first time you do this on a new contract, this will automatically raise the deposit invoice. The line items will be created automatically, and you will be taken to the usual Raise Invoice screen to finalise the invoice.
For bulk invoicing, these invoices will be included in the Contract Invoicing tab in the Contract Manager, so they will be processed automatically at the appropriate time.
If the contract has any Extra Charges on it, these are billed in full first as part of the deposit. The remainder is allocated to the main mooring fees. For example, a £100 deposit on a £1000 contract with an additional £35 in Extra Charges, will be billed as £35 Extra Charges plus £65 mooring fees.
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